How to Write a Personal Letter: Format, Tips, and Examples

How to write a Personal letter: A step-by-step guide

A personal letter is a letter to express your concerns, regards or invite someone. The personal letter should be in a informal way with proper format. This article will help you to know about the format of the personal letter and it will guide you to How to write a Personal letter and how to finish a personal letter. This article will guide you with everything about the personal letter from writing a personal letter to closing a personal letter this article has everything

What is a personal letter?

A personal letter is a kind of informal letter which is written to your friends to your family or to your loved ones. It is written to Thank someone or congratulate or apologise to someone or invite someone. The personal letter is not a kind of professional letter, it is more like an informal letter and usually starts with “Dear”.  Personal letters express your feelings in a non-verbal form ;like in a written form and convey it to your loved or closed ones. There are many different types of Personal letters which are explained in below paragraph.

Different types of personal letter

Thankyou letters- This is a type of letter which is used to Thank someone. It can be to your friends, your cousins or your family or to your colleague

Goodbye letters- A goodbye letter is a kind of letter where you say you’re leaving that particular place and give farewell to your loved ones and wish them luck.

Apologies letter- An apology letter is a kind of letter where you express that you are sorry for a particular thing you did and you take the responsibility of the thing you feel sorry about

Invitation letters- Invitation letter is a form of letter where you invite someone to any event like birthday party or anniversary or any other occasion

Resignation letters- Resignation letter is a form of letter which you write because you want to leave a job. It is a letter written by the employee to the top management in order to leave the company where they are working.

Congratulations letters- Congratulations letter is a form of letter where you congratulate someone and appreciate someone for doing something extraordinary or achieving something

Parts of a Personal letter

Name and address of the sender

Date

Name and address of the recipient

Salutation

A subject line

An introductory paragraph

Body of the letter

A concluding paragraph

A signing of note

First name of the sender

These are some of the basic things which needs to be included in the personal letter. Now let’s move on to the format of a personal letter

Personal letter format (How to write a complaint letter)

(Your name)

(Your address)

  (City, state, pin code)

(Email address)

(Phone number)

(Date)

(Recipient’s name)

(Recipient’s address)

(City, state, pin code)

  Dear (Name of the recipient)

Body of the letter

  Warm regards

Your Name

Reasons for writing a personal letter

A Personal letter is usually written to:

1. Express your love to your closed ones

2. Invite someone to an event

3. Apologise to someone and take the responsibility of the apologies

4. To inform or to keep in touch with your loved ones

5. To share happy or sad moments together with your loved ones

Samples of personal letter

Sample-1 (Thankyou letter to your friend for the birthday gift)

Flat no 1AB

Sector 3 Cantt area

Dehradun, Uttarakhand

Date- 20 November 2024

Sector 23

Bahu fort

Jammu, Jammu and Kashmir

Dear, Sneha

I am highly thankful to you for the precious gift of a wrist watch that you have sent to me. The wrist watch looks very grand. All my friends have liked it very much. I was actually in need of a watch. I was often late for school. I hope the wrist watch will be very useful. In future I will be able to do everything in time and according to the set programme. Thankyou for this beautiful gift I’ll always remember this as my favourite present,

Thankyou

Your loving friend

Akanksha

Sample-2 (Resignation letter to the company)

Flat no 1AB

Sector 3 Cantt area

Dehradun, Uttarakhand

Date- 20 November 2024

The Manger

Oberoi’s Hotel

Bangalore, Karnataka

Respected sir,

I would like to inform you that I am resigning from my position as a HR from your hotel . I appreciate the opportunities that were given to me and I grew professionally and personally through these opportunities. I have enjoyed my tenure and I feel grateful that I have started my career through this great company.

I believe this is the right time for me to pursue new challenges and opportunities. Thankyou for supporting and understanding. I have enjoyed my tenure at this company and appreciate it too.

Sincerely

Akanksha

Sample-3 (Inviting your friend to your birthday party)

Flat no 1AB

Sector 3 Cantt area

Dehradun, Uttarakhand

Date- 20 November 2024

Sector 23

Bahu fort

Jammu, Jammu and Kashmir

Dear, Sneha

I hope you are fine there and you will be glad to know that my birthday is coming on 14^th December and I have arranged a small birthday party at my house in the afternoon at 2 p.m. on that day. I request you to join the party as our other friends will also be coming at the party. There will be lots of fun in party and we all will enjoy a lot together. I am looking forward to see you on 14^th December

Your friend

Vishaka

Sample-4 (Congratulating your friend for success)

Flat no 1AB

Sector 3 Cantt area

Dehradun, Uttarakhand

Date- 20 November 2024

Sector 23

Bahu fort

Jammu, Jammu and Kashmir

Dear, Sneha

I just got to know that you did immense great job in UPSC examination. Congratulations for your brilliant success in the examination. Your hard work and dedication have truly paid off. I always knew you had the potential to achieve great things and I am thrilled to see your efforts recognised. Your success is well deserved and I am so happy for you. Wishing you even more achievements in future.

Your dear friend

Swati

Conclusion

In this article we have covered everything starting from what is a personal letter, different types of personal letter, parts of a personal letter and format of a personal letter. In this article you will find a brief description of everything regarding personal letter. We hope this article is helpful to you and you got to know about how to write a personal letter and the format of a personal letter.